Student facilitation, professionalised
studiiGroup is the operations platform for agencies managing international students in Australia — visa lifecycles, academic progress, welfare and compliance in one structured system, instead of seventeen spreadsheets.
The status quo
Agencies coordinating hundreds of students across universities, time zones and visa deadlines are still running on disconnected tools that were never built for the job.
Visa expiries, RFI due dates and CoE conditions live in email threads and memory. One missed date can end a student's enrolment.
The visa history is in one spreadsheet, grades in another, welfare notes in WhatsApp. Nobody has the full picture of any student.
Privacy Act obligations, audit trails and confidential welfare records can't be retrofitted onto shared drives and group chats.
Core philosophy
Visa expiry dates, RFI deadlines, welfare incidents, academic failures — studiiGroup surfaces what needs attention before it becomes a crisis.
Everything about a student — visa history, academic progress, welfare notes, communications, documents — lives in one place.
Australian Privacy Act requirements, audit trails and access controls are built into the platform — not bolted on afterwards.
Platform
Fourteen integrated modules spanning pre-departure to post-study transition. These are the six your team will live in.
Track every application from lodgement to grant — documents, RFIs, OSHC, work rights and bridging visas — with automatic at-risk flagging.
Confidential incident logging, structured check-ins, crisis response and referral directories — restricted by default to handling agents.
Enrollments, grades, automatic 7-point GPA, study plans, recovery plans and IELTS tracking across every partner university.
Every action logged with user, timestamp and diff. Attendance flags, CRICOS report log, role-based access and Privacy Act controls.
A bilingual (EN/中文) mobile-first portal where students see visa status, grades and checklists, upload documents and send requests.
Drag-and-drop report builder, cohort analytics, visa approval rates and one-click compliance templates — exportable to CSV.
By the numbers
students per agency, tracked without extra headcount
integrated modules across the student lifecycle
advance warning on visa expiries, configurable per agency
languages in the student portal — English and 简体中文
Trust & governance
International student records attract specific obligations under Australian law. studiiGroup is engineered around them.
Designed around APP obligations — retention scheduling, restricted exports and data lifecycle management.
Every create, update and delete logged with user, timestamp, IP and a diff of what changed.
Welfare records restricted to handling agents and senior staff; access enforced at the data layer and logged.
Tenant-isolated, white-labelled, self-hosted or managed cloud — no third-party processing of student records.
A 30-minute walkthrough with your real workflows in mind — visa pipelines, welfare confidentiality, compliance reporting and all.
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